Accounts Payable Electronic Invoice Submission/ Invoice & Payment Inquiry Portal
(A service provided by
Finance Shared Services.)
Welcome to Siemens invoice On-Line - Invoice and Inquiry Submission Portal
Important Announcements
Notice to Gas Chromatography Suppliers
Company GAS CHROMATOGRAPHY SYSTEMS MAXUM LLC, Mail code MC-IMA97Z is live in IOL. If you are trying to flip a PO, kindly replace the 3rd character with a 'V'. For access to this Mail code or support with flipping the PO, kindly contact the IOL Technical Helpdesk. Please include your IOL User ID and PO number in your request to the Helpdesk.
Notice to Siemens Energy Users
We would like to provide
you with an update on the integration of invoice data into IOL for Siemens
Energy group of companies. The integration process has been established, with
IOL consistently receiving available invoice status updates. We
acknowledge there are instances of delays, missed updates in the invoice status,
attributed to inconsistencies in receiving updates from other internal systems.
Rest assured, we are actively addressing this issue to ensure a swift
resolution. In the meantime, for any inquiries related to invoice
status, our Accounts Payable customer service team is available to assist you
with any inquiries submitted via the IOL Portal at Siemensap.com:
- Log in to the IOL Portal at Siemensap.com.
- Navigate to the "Contact Accounts Payable" section, located
just under "Document Search."
- Select "General
Inquiry."
- Proceed to the third block titled "Inquiry
Details." Here, choose the inquiry reason and the relevant Siemens
Operating Company.
- Provide the necessary inquiry details in the
"General Info" tab.
- If applicable, you can add attachments.
- Finally, submit your inquiry.
We
appreciate your understanding and cooperation as we work to enhance our systems
and resolve these temporary delays.
Notice to all users We are excited to announce a series of
enhancements to our IOL portal, effective 12th of October'23, designed to
improve your experience and streamline your interactions with our platform.
Login Registration: - New Supplier Registration Made Easier: we have
introduced a self-servicing and simplified login registration process for new
suppliers
- Help Video Relocation: Help video for new vendor
registration will be relocated to the "Need Support" section, making
it readily accessible when you need guidance.
Invoice Submission Process:
- Daily Email Notifications: To keep you informed, we will
send a daily email notification listing all invoices you've submitted
during the day.
- Reminder for Preliminary Invoices: Users
will receive email notifications for invoices in preliminary status in the
system for 7 days, serving as a gentle reminder that there are pending invoices
on the site.
- Streamlined Submission: One Submit button on
Step 8 of invoice submission, and a confirmation message on the portal when the
submission is complete.
User Interface Modernization:
- Look and Feel: A non-invasive change to the overall
interface, giving it a modernized look and feel for a user-friendly
experience.
- Security Questions: Any security question
determined to be sensitive or inappropriate have been removed.
Notice to Siemens Canada Suppliers
Here is an essential update if you are facing any issues in adding Tax
information during the invoice submission process. You can easily input tax
details as either a percentage or an amount during Step 3 of the invoice
submission process. To help you navigate, please follow the steps outlined
below: - Navigate to Step 3 out of 8 during invoice
submission.
- Select the relevant lines for invoicing and click
'Add selected line(s) to Invoice.'
- In the 'Invoice Line
Items' section, choose the lines to which you want to add tax details.
After selecting the line from the 'Invoice Line Items' section, the
Line Editing form will appear above.
- Choose the appropriate tax code
from the dropdown menu, specify whether the tax should be calculated as a
percentage or an amount, and enter the value in the adjacent text field.
- Click the 'Add' button to include the tax code and its
corresponding value on the line and then 'Update line' to add the
value to the line total.
All
Non US Vendors For any
invoice containing services performed in the US, please attach all travel and
expense receipts.
Pennsylvania Regulations Effective 9/15/17 - As instructed by
Pennsylvania Department of Revenue, Regulation 34.2 section 34.2(a)(1), Siemens
is required to retain a copy of paper invoices relating to any acquisition of
tangible personal property and/or services. Therefore, all invoices where the
ship to state is Pennsylvania, will be required to attach a paper invoice before
the electronic invoice can be submitted.
Confidentiality Reminder Invoices should not contain any
confidential information and please do not attach any supporting documents with
confidential information (i.e., W-9s, CA-587, CA-590, EINs, or SSN) to an
invoice. Site
Compatibility IOL is
not compatible with Safari browser. If you receive an error of “PO Line items
not loading” please try using a different browser. Thank you.
Support For IOL application support (i.e., invoice
submission, registration, missing Siemens mailcodes on profile), please email
iol.support.in@siemens.com or call 1-866-866-4775, option 2.
Inquiries Please submit all inquiries through the IOL
search feature using the “Inquiry” or “Contact Accounts Payable” buttons.
IOL
Questions Have
Questions? Need Help? Vendor
IOL Help Videos have been posted inside IOL that provide detailed information
for creating PO/Non-PO invioces, Invoice Search, General IOL navigation and
Invoice Inquiry Submissions Vendor
Registration Help Video is available by clicking Here
Escalation Paths for Accounts Payable
Customer Service and IOL Technical Support are available within IOL. Login and
select the ? icon at the top right of the page.
Supply Chain Finance Program Siemens proudly offers a Supply Chain
Finance program to qualified suppliers. This attractive program can result in
improved cash flow for qualified Siemens suppliers. To see if your firm
qualifies, and to learn more about the program, please visit our website: http://finance.siemens.com/financialservices/us/Supply-Chain-Finance
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